FAQs for Volleyball Clubs When Changing Uniform Suppliers

Switching uniform suppliers can be a big decision for a volleyball club, impacting budget, quality, and team identity. A seamless transition requires careful planning and research. Here are answers to some of the most common questions we field, from volleyball clubs who are considering making the switch.

1. Why should we consider changing uniform suppliers?

Volleyball clubs switch suppliers for different reasons, which can change as the club grows.  The most common reasons we hear about are better customer service, value-for-money pricing, consistent and high product quality and greater customisation options.  If your current supplier is unreliable, doesn’t answer your calls, has long delivery times, or doesn't offer the range your club needs, it might be time to explore alternatives.  Changing suppliers can also be a great opportunity to refresh your volleyball club’s image with modern uniforms that players and supporters are proud to wear.

2. What should we look for in a new supplier?

Choosing a reliable volleyball uniform supplier is crucial. Consider factors such as:

• Quality of materials: Will the uniforms be durable for a full season of training and competition? Can the supplier provide detailed fabric information, and recommendations?
• Customisation options: Can the supplier match your club's colours, logos, and sponsor requirements?  What processes do they follow for colour matching uniforms?
• Turnaround time:  How long does it take for custom team kits to be manufactured and delivered?  Can they put you in touch with their other customers, so you can check what is the actual turnaround time experienced by their customers.
• Pricing and discounts: Are bulk order discounts available, and do they have other structures such as partner programs?
• Reputation and reviews: Have other sports clubs had positive experiences with them?  Are they willing to give you references to check?
• Full range availability: Can they supply the full range of apparel and merchandise you’re your club needs, including playing kits, training gear, tracksuits, coaches uniforms, casual wear and supporter merchandise?

It’s also important to how easy it is to reorder uniforms for new members during the season. A supplier with an efficient reordering system helps maintain consistency and saves your committee time.

3. How long does it take to switch suppliers?

Timeframes vary, but custom-designed volleyball uniforms usually take between 5–6 weeks once the order is fully confirmed. Off-the-shelf options arrive quicker but may lack personalisation. To avoid delays, ask your supplier for a production schedule and order well before the season starts.  If you are transitioning your full club to a new supplier, we would recommend allowing at least 2 weeks to get new designs set up, and for colour matching, before the first orders are placed. 

4. Can we customise our uniforms with sponsor logos?

Yes! Most custom sports uniform suppliers allow clubs to add sponsor logos, player names, and numbers.  Ensure your supplier provides guidance on high-resolution logo requirements and correct placement. Professionally printed sponsor logos not only make your uniforms look sharp but also increase value for club partners. Also, make sure there is no fine print in the supplier’s price information about the addition of logos, numbers or names to uniforms.  If there’s an extra charge to add this personalisation, the supplier should be clear about it, upfront. 

5. How can we ensure a smooth transition?

• Involve coaches, committee members, and players in the decision-making process.  Let them know the club is considering a change to supplier and the reasons why. 
  
• Collect feedback on preferred designs, cuts, and sizes.  Get feedback on what your club members do and don’t like about the current uniforms.  What do they think needs to change?
• Order sample kits to test fabric comfort and durability.  If you are concerned about the new supplier’s ability to match your colours, or sizing, starting small is a good idea.  A test order of say, 10 coaches shirts, or one team’s jersey can be a good way to start.
• Plan for extra stock to cover new sign-ups.  Once you’ve made the decision to move, make sure the whole club will have a new uniform ready for the season.  Use last year’s order information as a base, and talk to your new supplier about the timeframe and process for top-up orders.
• Communicate timelines with members so everyone knows when to expect new gear.  Being clear and providing lots of reminders about timeframes and cut-off dates is important. 

6. How much do volleyball uniforms cost?

The cost of volleyball uniforms depends on factors such as fabric quality, level of customisation, order size and style of product selected. Basic off-the-shelf kits may cost less, while fully customised premium uniforms may be a larger investment, but offer greater design flexibility and branding benefits. Many sports apparel suppliers provide bulk discounts, which can make larger orders more cost-effective.  Be sure to take advantage of early bird specials as well.

7. What fabrics are best for volleyball uniforms?

Volleyball is a fast-paced sport, so uniforms need to be lightweight, breathable, and moisture-wicking. Polyester blends are the most common choice for custom volleyball kits because they keep players cool and comfortable while allowing full movement on the court. Stretch fabrics can also be popular for ensuring a good fit during intense gameplay.

8. Can we order small quantities of uniforms?

Yes, many suppliers offer low minimum order quantities or repeat orders for individual players. This is especially useful when new members join mid-season or when you need to replace a damaged uniform. Make sure your supplier has a clear process for reordering single kits without long delays.  Remember that especially for sublimation, small order quantities usually incur a higher unit cost, so if you can plan your purchasing to be at least 30 units per order, there are financial benefits for the club. 

Next Steps

For design ideas for your next volleyball uniform, check out our design range.  If you’d like more information about how to choose a new uniform supplier for your volleyball club, contact our friendly customer service team today.  We are happy to help community sports club in any way, there’s no obligation to buy from us!